Privacy Policy and Personal Data Processing

DOCMANAGER SOLUTIONS SAS – PRIVACY POLICY AND PERSONAL DATA PROCESSING

1. SCOPE

This Personal Data Protection Policy applies to all Databases and/or Files containing Personal Data processed by DOCMANAGER SOLUTIONS SAS, hereinafter THE COMPANY.

2. DATA CONTROLLER IDENTIFICATION

DOCMANAGER SOLUTIONS SAS, Carrera 47 A # 96-41, Office 403, Bogotá.

3. DEFINITIONS

Authorization: Prior, express and informed consent granted by the Data Subject.

Privacy Notice: Verbal or written communication issued by the Controller.

Database: Organized set of Personal Data subject to processing.

Personal Data: Any information related to an identifiable individual.

Processor: Natural or legal person processing data on behalf of the Controller.

Controller: Person or entity deciding on the processing of Personal Data.

Data Subject: Individual whose Personal Data is processed.

Processing: Any operation performed on Personal Data.

4. PROCESSING

The Company collects, stores, uses, circulates and deletes Personal Data of employees, shareholders, clients, suppliers and partners.

5. PURPOSE

• Sending information to employees and families.
• Customer relationship management.
• Service quality evaluation.
• Outstanding obligation determination.
• Marketing and research activities.
• Compliance with legal obligations.

6. DATA SUBJECT RIGHTS

• Access, update and correct Personal Data.
• Request proof of authorization.
• Be informed of data usage.
• File complaints with the authority.
• Request data deletion or revoke authorization.
• Free access to Personal Data.

7. RESPONSIBLE AREA

The Commercial Department is responsible for policy implementation.

16. EFFECTIVE DATE

This Policy has been effective since October 25, 2016.